Free Website Content
Email Management
Email Management
If you utilize a computer at home or work it is likely
that you use email. Email is an electronic message that
is sent from one computer to another following a specific
protocol (Simple Mail Transfer Protocol or SMTP). As
email's popularity has grown so too have the inherent
problems with email.
In order to send email you must have the exact spelling
of the email address. If there are any typographical
errors in the recipient's email address then an unintended
recipient could receive the email message. When creating
an email address avoid characters that cause confusion,
like the number 1 (one) and the letter l (el), computer
fonts often cause those two characters to have similar
appearances. Try to create an email address that cannot
easily be misspelled.
As email has become a popular communication medium
the email address should not be too long or complicated,
but easily said in a phone message. Choose an email
address that is easy for others to remember, as a pen
is not always handy.
Unfortunately spam, unsolicited email has become common
place, though many countries are taking action to make
spamming illegal, these measures will unlikely have
any short term effect on your email inbox. Many email
clients that are used to read and respond to email messages,
include basic filtering options that will sort your
email messages into folders, based on rules that you
define. Email messages can typically be stored and filtered
by sender, subject and contents. There are also a number
of 3rd party tools available for limiting the amount
of spam received. Spam filters typically use different
filtering technologies. When evaluating whether a spam
solution fits your needs consider sorting filtered email
into a specific mailbox for review prior to deletion.
This will prevent any important messages from being
unintentionally deleted.
As with almost anything, the best defense is a good
offense. It is best not to post your email address in
public forums, where spammers can harvest it. If you
have a website consider typing out the email address:
'name at domain.com', without using the "@" symbol,
as this will prevent the address from being abused by
email harvesting bots. Another alternative is to provide
a contact form rather than an email address.
Resources: Email Clients - http://www.messaging-software.net/e-mail-client-software.htm
Spam Filters - http://www.email-software.org/spam-filter-software.htm
About the Author -
Sharon Housley manages marketing for NotePage, Inc.
http://www.notepage.net
a company specializing in alphanumeric paging, SMS and
wireless messaging software solutions. Other sites by
Sharon can be found at http://www.softwaremarketingresource.com
, and http://www.small-business-software.net
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be greatly appreciated send an email to sharon@notepage.net
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